Classes, Attendance and Sessions

If both Booking and Subscriptions are on, your app works as an academy or club. Trainers and managers use My Classes and Sessions in the Manage view.

My Classes

• Admins see every class. A coach sees only the classes given to him or her in the Coaches / Teachers box of the class (Booking settings, Classes).
• The date box is a calendar. Green means the session was reported, red means a session was due and nothing was reported, a blue outline is a coming session and grey crossed out is a holiday.
• Tap a student to open the student card: registration answers, the latest subscription and attendance (buttons open the full history), parent details, and the photo. Student photos can only be seen by staff and by the parent of that student.
• Managers can Move a student to another class and Edit every detail of a player.
• Expired subscriptions show a Renew button, and a student without a subscription can get one with the Assign window.
• The number of tickets left (for example 2/10 left) is a small tag next to the subscription, red when only a few are left.

Active and inactive players

Every player has a status, Active or Inactive. An admin or the academy admin team changes it in Edit on the student card. New players are active. An inactive player is not offered in the Add Participant list and is hidden from the class list for coaches. Managers see them in a collapsed Inactive players list at the end of the class.

Taking attendance

In the Session Manager each person is one compact row. Tap the check-in button, the row changes at once and saves in the background, so 20 to 25 players can be checked in one after another. A small X undoes a check-in. The subscription icon next to the name shows the reason when it is amber or red.

• On a computer each row is one line: the player name and the program side by side, so more players fit on one screen. On a phone the status icons are on the right of the row.
• A player who is only booked is not counted as having attended. Attendance counts only checked-in, late and no-show records.
• The time buttons of the day load the other session in place, without reloading the page, and so does switching to another class.

Add Participant

The list under the players shows the photo of each player, or a person icon when there is no photo, then the name and the plan. Students of this class come first, then other students when your Booking settings allow it. On a phone the list opens from the bottom of the screen like in the mobile app and shows names only. On a computer it opens upward when the field is near the bottom of the window.

Booking settings that affect classes

• Report window (days after the session) — how long trainers and managers can still take attendance. 0 means no limit. Admins can always report.
• Allow adding a session on the spot — a day with no session shows a time box and an Add session button.
• Allow adding students from other classes to a session — off by default.
• Who can edit player info — roles of your users, plus class coaches for their own students.
• Allow teachers to move a student to another class.

These settings save on the spot when you change them.